This electronic press kit template gives independent artists a practical structure they can copy into a one-page website, a private page or a concise PDF. It is designed for fast customisation: replace each bracketed prompt, remove sections you cannot support and keep one clear campaign at the top.
The template is not a substitute for strategy. For guidance on selecting assets and maintaining your kit, read our electronic press kit guide. This page stays focused on the actual fields, sample wording and assembly checklist so the two resources serve different searches.
Copyable electronic press kit template
Start with the following structure. The notes in brackets are instructions and should not appear in your final kit.
Header
[ARTIST NAME]
[City/country or meaningful scene connection]
[One sentence: sound + distinctive context + current focus]
Current campaign: [Single/EP/album/tour name] — [release or event date]
[Primary listen/watch button] [Download approved assets button] [Contact button]
Short artist bio
Copy block:
[ARTIST NAME] is a [location]-based [artist/producer/band/DJ] making [specific musical description]. Drawing on [one or two relevant influences, communities or techniques], [they/he/she] [describe the distinctive result in plain language]. [Current project] explores [theme or creative premise] and follows [one selected, verifiable milestone]. [Current factual activity: release, show, collaboration or campaign].
Aim for roughly 80–120 words. Write in the third person and verify names, credits and dates. Avoid “unique,” “next big thing” and unsupported claims. Spotify’s official advice on editing an artist bio is a useful cross-check for clarity and consistency.
Current release
[RELEASE TITLE]
Type: [single / EP / album]
Release date: [day month year]
Label or self-release: [accurate credit]
Writers: [names]
Producers: [names]
Featured performers: [names]
ISRC/UPC: [include only where useful]
Release angle: [Two or three sentences explaining what the music is, why this project exists and why it matters now. Do not restate the biography.]
Listen: [embedded player or stable private link]
Watch: [one relevant official, live or visualiser link]
Download: [WAV / clean edit / radio edit, only if appropriate]
Key tracks
| Priority | Track | Why it is included | Link |
|---|---|---|---|
| 1 | [Track title] | [Current focus and strongest entry point] | [URL] |
| 2 | [Track title] | [Shows a complementary side of the project] | [URL] |
| 3 | [Optional] | [Only if it helps this recipient] | [URL] |
Do not auto-play audio. Label explicit and clean versions correctly. Test private links in a signed-out browser window.
Press photos and artwork
- Portrait press photo: [preview] — [download link] — Photo: [credit]
- Landscape press photo: [preview] — [download link] — Photo: [credit]
- Current release artwork: [preview] — [download link] — Artwork: [credit]
- Usage note: [approved editorial use, required credit and any genuine restrictions]
Store high-resolution downloads separately from fast-loading previews. Google explains how to share files from Drive, while Dropbox documents file and folder sharing. Choose deliberate view/download permissions and never expose editable masters.
Selected proof
Use up to five items that genuinely help the intended recipient:
- “[Short accurate quotation]” — [Publication], [linked article], [date]
- [Named radio show/station] — [specific support], [date]
- [Venue/festival] — [confirmed performance], [date]
- [Relevant collaborator/remixer] — [accurate role]
- [Verified platform milestone] — [source and date]
Permission and context matter. Do not change the meaning of a quote, present paid placement as editorial coverage or use another organisation’s logo without authorisation.
Live information
Live format: [solo / band / DJ / hybrid]
Based in: [location]
Selected dates: [three relevant past or confirmed future appearances]
Technical summary: [one sentence, with link to current technical rider if requested]
Keep booking materials separate from a detailed technical rider. The EPK only needs enough information for an initial decision.
Contact and links
Press: [name, role, email, territory]
Booking: [name, role, email, territory]
General: [email]
Website: [URL]
Streaming: [priority profile links]
Social: [active, relevant profiles]
Spotify provides an official overview of artist profile controls, Apple explains how to manage artist content and profiles, and YouTube documents Official Artist Channels. Use these sources to keep names and imagery aligned across platforms.
Tailor the template by recipient
A universal core saves time, but the first screen should reflect the pitch.
| Recipient | Lead with | Keep secondary |
|---|---|---|
| Journalist | Current story, short bio, press photos | Full live history |
| Radio presenter | Priority track, clean version, release context | Large image gallery |
| Promoter | Live format, relevant footage, confirmed history | Detailed press quotes |
| Label team | Strongest unreleased music, fit, artist direction | Decorative design |
| Sync contact | Clear track metadata, instrumental availability, contacts | General social links |
Tailoring does not mean inventing a different identity. Change emphasis and order, not facts. If you are contacting labels specifically, use the process in our guide to submit music to record labels.
Assembly checklist
- Replace every bracketed prompt and delete all instructions.
- Put one campaign and one primary play button above the fold.
- Keep the short biography quotable and fact-checked.
- Check writer, producer, feature and photographer credits.
- Confirm permission for downloadable artwork and photography.
- Use filenames that identify artist, asset, orientation and credit.
- Test every link on mobile and in a signed-out browser.
- Compress previews while preserving high-resolution downloads.
- Remove expired dates, broken embeds and obsolete contacts.
- Export a PDF only after the live version is final.
Common template mistakes
Leaving placeholders visible: “Insert bio here” signals that the kit was not reviewed. Perform a final search for square brackets.
Treating every section as mandatory: An emerging artist without press quotes should omit that section, not fill it with vague praise. Relevant facts are stronger than empty decoration.
Adding too many tracks: Curate the route in. A recipient can explore the rest of your catalogue after the priority item earns interest.
Using rights you do not control: Credit does not replace permission. Confirm what your agreements allow before making photos, logos, designs or music downloadable. The U.S. Copyright Office registration information offers general background, but local legal advice may be needed.
Sending stale versions: Put a “last reviewed” note in your private working document and schedule link checks. One maintained page is safer than multiple public PDFs.
FAQ about using an electronic press kit template
Can I use this template in Canva, Notion or my website?
Yes. The content structure is format-neutral. A website usually offers the best updating and mobile experience; a designed PDF can be a secondary download. Whatever you choose, test public access and readability.
How long should the finished EPK be?
A web EPK should feel like one focused page, even if sections expand. A PDF is usually most useful when concise. Remove anything that does not support the current recipient’s decision.
What if I have no press quotes or major shows?
Delete the proof section or replace it with verifiable creative context, relevant collaborations and current activity. Never fabricate coverage, bookings or audience figures.
Should I include unreleased music?
Only when it is relevant and you are comfortable sharing it with that recipient. Use a stable private link, identify the version clearly and avoid permissions that expire before the review period.
Conclusion: customise your electronic press kit template
A good electronic press kit template creates consistency without making every artist sound the same. Keep the structure, replace generic wording with precise facts and remove any section that adds noise. Pair the finished kit with a concise music press release template when you have a genuine announcement. If your assets and pitch are ready, you can also explore LISTN’s pitching workflow without treating submission as a promise of results.